My CV

Curriculum Vitae
Information & Records management Advisor

Main Areas of expertise

  • § Design and implementation of electronic records management strategies and procedures
  • § Records surveys and development of retention schedules and classification schemes
  • § Project planning and delivery for automation of archive and records management
  • § Development of disaster prevention and recovery and vital records programs
  • § Audit and improvement of paper file arrangement and reorganization
  • § Provision of user services and assistance in paper based and electronic archives systems
  • § Archives appraisal and delivery of archival description using international standards
  • § Design and delivery of training and education for archives and records paraprofessionals and professionals in skills and techniques required to manage records and archives effectively.

 Professional Experience

Period : March 2009 – till now…

Position : Senior Archive Specialist

Institution : National Center for Documentation and Research• Participating to the development of strategies, policies and procedures design and implementation of a holistic paper based and electronic archives systems.
• Conducting a Gap analysis followed by proposals and recommendations
• Archives situation audit
• Archival tools conception (Legal texts, Procedures, directives, Forms, Retention policy and schedules, Archives Transfer tools, others… ),  and  Records management and Electronic archive Software evaluation

Responsibilities and Achievements:

Main Skills and competencies:
• Capabilities for writing strategies, policies and procedures for the whole archives and records management systems
• Capabilities for designing and creating technical tools for archives and records management functions and operations such as inventory data base and forms, classification scheme, retention authority, a set of unified metadata based on archives and records management requirements and functional needs
• Capabilities for providing user services (training sessions, helps and assistance, guides and manuals)
• Capabilities for assessing needs and doing gap analysis in electronic records management emerging trends in software.
• Capabilities for conducting projects for acquiring software using electronic records Management Software applications Design criteria Standard DoD 5015.02-STD and Moreq specifications.
• Capabilities for implementing the software, testing and deploying and determining maintenance schedule
• Capabilities for maintaining and updating databases
• Capabilities for auditing, Evaluating and Reviewing the use of system and obtaining analyze feedback
• Capabilities for undertaking imaging and digitizing functions and implementing the project through a developed workflow for imaging or digitizing, input data, and quality control

Period : February 2008 – March 2009

Position : Electronic archives Adviser
Institution : Military Museum Abu Dhabi, United Arab Emirates

Responsibilities and achievements :

• Participating to the development of strategies, policies and procedures design and implementation of a holistic paper based and electronic archives systems.

• Conducting a Gap analysis followed by proposals and recommendations

• Archives situation audit

• Archival tools conception (Legal texts, Procedures, directives, Forms, Retention policy and schedules, Archives Transfer tools, others… ),

• EDMS and ERMS project design and implementation

• Software evaluation and choice

• Awareness and training sessions

• Assistance for all departments in archives and records organization and arrangement

Main Skills and competencies:

• Capabilities for writing strategies, policies and procedures for the whole archives and records management systems

• Capabilities for designing and creating technical tools for archives and records management functions and operations such as inventory data base and forms, classification scheme, retention authority, a set of unified metadata based on archives and records management requirements and functional needs

• Capabilities for providing user services (training sessions, helps and assistance, guides and manuals)

• Capabilities for assessing needs and doing gap analysis in electronic records management emerging trends in software.

• Capabilities for conducting projects for acquiring software using electronic records Management Software applications Design criteria Standard DoD 5015.02-STD and Moreq specifications.

• Capabilities for implementing the software, testing and deploying and determining maintenance schedule

• Capabilities for maintaining and updating databases

• Capabilities for auditing, Evaluating and Reviewing the use of system and obtaining analyze feedback

• Capabilities for undertaking imaging and digitizing functions and implementing the project through a developed workflow for imaging or digitizing, input data, and quality control

 Period : July 2006 – February 2008

Position : Documentation and records management specialist
Institution : Dubai Municipality Baniyas Street Deira Dubai, United Arab Emirates

 

Responsibilities and achievements :

• Providing studies and analysis in the field of Archives, records and knowledge management.

• Participation to an EDMS implementation

• Participation to Records management policies design

• Safety in archival environments standards implementation

• Participation to an Electronic archiving systems integration project

• Auditing archival structures for archives arrangement and preservation conditions

• Participation to an Electronic correspondence system assessment and implementation

• Trainings and awareness sessions in Records, Archives  & eArchiving management

• Technical publications, such as :

  • Archives guide of Dubai Municipality
  • Archives preservation in Dubai Municipality
  • Knowledge management SWOT analysis
  • Safety and fire Fighting in archives areas in Dubai Municipality
  • EDMS use in Dubai Municipality : difficulties and deviations

  Main Skills and competencies:

• Capabilities for Planning and developing records management strategies and policies for information contained on paper, microfilm, computer program, or other media

• Capabilities for coordinating and directing, through subordinate managers, activities of departments involved with records management analysis, and technical tools design and implementation

• Capabilities for evaluating records management, administrative processes and systems, cost control, governmental recordkeeping requirements, and organizational objectives.

• Capabilities for doing studies to assure compliance with policies, procedures, and practices of records management program.

• Capabilities for training specialized staff in archives and records management

• Capabilities for providing help and assistance to EDMS Users (Filenet) in the purpose of metadata use, classification and scanning documents to be attached

• Capabilities for business process analysis

 Period : December 2004 – September 2006

Position : Archivist officer
Institution : Dubai municipality Po box 67 Dubai, United Arab Emirates 
 

Responsibilities and achievements :

• Scientific and technical assistance for all departments in records management, information and archives fields

• Providing studies relating to specific needs in archives and documentation

• Records and Archives Situation assessment

• Electronic archives management trough a file tracking system

• A SWOT analysis for archives situation in Dubai municipality

• Updating archives and documentation procedures

• Participation in Knowledge management project in Dubai municipality (task force member)

• Participation in Business process analysis and archives operations reengineering project in Dubai municipality (task force member)

• Participation in evaluation of a consulting outputs relating to electronic records management system

• Training sessions on E-Archiving and Records management

• Technical publications, such as :

  • Outsourcing solution for archives conservation, a technical study
  • Electronic signature, a technical study
  • Electronic archives policy, a technical study
  • Digital signature in Dubai Municipality : a framework for system adoption

 Main Skills and competencies:

• Capabilities for evaluating consulting outputs relating to electronic records management system

• Capabilities for providing archives and records Situation assessment

• Capabilities for Business process analysis

• Capabilities for project management of strategic archives 

• Capabilities for auditing for archives areas and organization

• Capabilities for archives evaluation and appraisal of historical values for a permanent keeping

• Capabilities for arrangement of archives funds and storage areas management

• Capabilities for training archives and records management staff

 Period : June 2002 – November 2004

Position : Head of Archives Department
Institution : Sonatrach Petroleum National company, 10 rue du Sahara Hydra Algiers, Algeria

 

 Responsibilities and achievements:

• Develop an archival strategy and policy for the petroleum company,

• Evaluate files and records in technical and administrative structures,

• Develop a paper based records management system for the company

• Develop an e-archiving system based on a network technology,

• Develop and implementing a training plan for archivists in the company,

• Participate to the corporate Archives development project (member of the task force)

• Revision and improvement of the e-archiving system by the acquisition of the new version of the software HYPARCHIV

• Improvement of all technical procedures

• Design of the corporate documents classification project

• Paper archives and technical studies processing, appraisal, classification and cataloguing,

• Inherited archival funds reorganizing and classifying

• In-House planning for Microfilming and digitizing strategic files for the company

• Acquisition of a modern microfilming and scanning laboratory

• Training sessions on archives techniques

• Archivists staff management

 Skills and competencies:

 • Capabilities for developing archival strategies and policies

• Capabilities for evaluating archival software and choice for the best product complying with the functional requirements

• Capabilities for designing and developing procedures for archives acquisition, archives evaluation and description, eArchiving and microfilming

• Capabilities for rearranging inherited archival funds (unstructured thousands of files) and classifying

• Capabilities for planning for Microfilming and digitizing strategic files for the company

 Period : October 1996 – June 2002

Position : Documentalist
Institution : Sonatrach Petroleum National company, 10 rue du Sahara Hydra Algiers, Algeria
Responsibilities and achievements :

  • Technical Library management,
  • Technical and administrative files and records management,
  • Users guidance and assistance in filing methods and systems uses
  • Articles, technical papers and books data bases maintenance and updating,
  • Technical books, periodicals and CDROMs collection building and updating
  • Records management system development and implementation
  • Filing system for technical archives (Drilling wells in Algeria since 1956), development and implementation
  • Data bases development for technical archives and records management,
  • Project management for Electronic Documents and Records Management System (EDRMS)
  • Applying Information Selective Diffusion (ISD) upon users profile analyze
  • Corporate Library and Archives Website development using HTML (FrontPage) 
  • In-house developped Virtual library with MS Access to scanned summaries and articles and native electronic standards and articles

 kills and competencies:

  • § Capabilities for management of a technical Library management,
  • § Capabilities for developing and implementing Records management system
  • § Capabilities for developing and maintaining data bases
  • § Capabilities for Project management for an EDRMS
  • § Capabilities for developing Websites
  • § Capabilities for users assistance

 Period : July 1989 – October 1996:

Position : Head of Unit “Archives Conservation and Communication”
Institution : National Archives Centre rue Hassen Ben Naamane Birkhadem Algiers, Algeria 
Responsibilities and achievements :

  • § Archives acquisition and evaluation,
  • § Relationship formalization with government institutions for transfer purposes,
  • § Archives conservation and preservation,
  • § Researchers orientation and assistance,
  • § Archives communication management,
  • § Central library management, …
  • § Participation in Institutional archiving system development and implementing,
  • § Creation of several technical archiving procedures,
  • § Participating in the development of a software application relating to archives management,
  • § Providing Training sessions on archives techniques, …

 Skills and competencies:

  • § Capabilities for evaluating archives for preservation and disposition;
  • § Capabilities for liaising with depositors of archives;
  • § Capabilities for preparing record-keeping systems and procedures
  • § Capabilities for arranging, cataloguing collections and managing information and records;
  • § Capabilities for helping and advising users on how to access, use and interpret archives,
  • § Capabilities for producing teaching materials;
  • § Capabilities for giving training sessions on archival procedures;
  • § Capabilities for identifying ways of protecting and preserving collections;
  • § Capabilities for managing and supervising junior staff;

 Other professional references

 Period : September 1991 – June 2004

Position : Part time associate University teacher
Institution  : Algiers university Librarianship institute , University of Bouzareah Algiers, Algeria

Several modules taught in librarianship fields, archives and records management

 Period : 2002-2004

Position : Associate searcher

Institution : CRASC research center in Algeria

(http://www.crasc.org/contacts/projets_etablis/projet9.php)

Conferences and publications

 

  • § Life cycle of the administrative document : the theory of three ages. National Archives of Algeria. Algiers June 1994
  • § The practice of Archives acquisition in the National Archives Center (Algeria). National Archives of Algeria. Algiers May 1996
  • § The formation of archivists in Algeria. Oran University, Librarianship Institute. June 1996
  • § A practical recommendation for historical archives transfers. National Archives of Algeria. Algiers September 1996
  • § A petroleum company archives management experience. National Archives of Algeria. Algiers (Sonatrach Algeria) April 2000
  • § A Collect approach of historical archives. National Archives of Algeria. Algiers September 2001
  • § The experience of Sonatrach, a petroleum company, in records management, 2nd conference on Documentation and e-archiving, Dubai Municipality Dubai, UAE 2003 ( http://vgn.dm.gov.ae/DMEGOV/dm-dea-lecturar)
  • § Acquisition policy of archives in Algeria. ICA International congress on archives. Wien 2004 (http://www.wien2004.ica.org/fo/speakers.php?ctNv1=48&ctNv2=&IdSpk=207&AlphSpk=&p=3)
  • § Dubai Municipality best practice in electronic archiving, International conference on electronic archiving and records management. Institute for Administration and development. Muscat Oman 2007  

Catalogs and other published products

§ The Algerian revolution archives: 1959-1962 Soufiane Bouharrat .- National Archives of Algeria. Algiers 1992

§ Inventory of archives relating to the president’s Houari Boumediene activities: 1965-1978 Soufiane Bouharrat .- National Archives of Algeria. Algiers 1993

§ State of archival acquisitions in National Archives Center (Algeria): 1989-1992./Soufiane Bouharrat .- National Archives of Algeria. Algiers 1994

§ Methodical index of acquired archives by National Archives Center (Algeria) : 1989-1992. Soufiane Bouharrat .- National Archives of Algeria. Algiers 1994

§ Outsourcing solution for archives conservation, a technical study/Soufiane Bouharrat .- Dubai municipality. Dubai 2005

§ Electronic signature, a technical study/Soufiane Bouharrat .- Dubai municipality. Dubai 2005

§ Electronic archives policy, a technical study/Soufiane Bouharrat .- Dubai municipality. Dubai 2005

§ Digital signature in Dubai Municipality : a framework for system adoption/Soufiane Bouharrat .- Dubai municipality. Dubai 2005

§ Archives guide of Dubai Municipality/Soufiane Bouharrat .- Dubai municipality. Dubai 2005

§ Archives preservation in Dubai Municipality/Soufiane Bouharrat .- Dubai municipality. Dubai 2007

§ Knowledge management SWOT analysis/Soufiane Bouharrat .- Dubai municipality. Dubai 2007

§ Safety and fire Fighting in archives areas in Dubai Municipality/Soufiane Bouharrat .- Dubai municipality. Dubai 2007

§ EDMS use in Dubai Municipality : difficulties and deviations/Soufiane Bouharrat .- Dubai municipality. Dubai 2006

Educational references:

§ 1985-1989 Bs in Librarianship and documentation science: Algiers University, Librarianship Institute.

§ 1992 International Training Session in Archives’ Management for three months: French National Archives (Paris).

§ April 2001 Master (Ms) in Librarianship : An acquisition policy for the National Archives Center of Algeria. Algiers University, Librarianship Institute.

Continuous formation (short term training)

 § 1997 CDS ISIS, Sonatrach training Center, Oran Algeria

§ 1998 MS DOS, WINDOWS, MS Office (WORD EXCEL ACCESS). Sonatrach training Center, Oran Algeria

§ 1998 English course : Langpack specialized institute, Hassi Messaoud, Algeria

§ 1998 Internet use, CERIST, Algiers, Algeria

§ 2001 Electronic Documents Management System project, Computer science Institute, Algiers ENSI, Algeria

§ 2002 Archives Arrangement and classification methods, CEGOS, Paris, France

§ 2003 MS Project, VIP groupe, Algiers, Algeria

§ 2004 A records management project, SERDA, Paris France

§ 2004 Hyparchiv E-archiving system Administration, ACS Systems, Nice France

§ 2005 MS Outlook, Dubai, Dubai Municipality, Dubai

§ 2007 EFQM training session in Dubai municipality Dubai

§ 2008 Integrated EDMS & ERMS IIR Middle East Dubai July

Computer use and software

PC with MS DOS and CDS ISIS – Windows: Word – Excel – Access – Power Point – Front Page, Adobe Acrobat, Lotus Smartsuite, Star Office, Winisis,

Archives systems

Hyparchiv, Paperport, Docuware, FileNet, Adlib. Knowledgetree, Archivist toolkit, and Others…

Language Skill Level Years of Experience
Arabic Excellent More than 10 years
French Excellent More than 10 years
English Fluent More than 5 years

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